5 Ways to Achieve a More Efficient Hiring Process


There is one thing managers dread more than their favorite employee resigning, and it’s this.

Recruitment. The thought of reading through hundreds of resumes, conducting hours of back-to-back interviews, and going through salary negotiations is something lots of employers would prefer to avoid.

Nevertheless, recruitment is a reality for any company. And you can make the hiring process more efficient and less stressful for you and your job candidates. Here are five practical changes you can try today. 

1. Create Standard Job Descriptions

Writing job advertisements each time you have a new job opening is time-consuming and inefficient.

Instead, create a job description template and pre-populate this with as much information as possible. That way, when you want to publish a new job ad, you can make tweaks to your job description instead of starting afresh.

You can go one step further with this and consider how you can use your job description to promote your company as a great employer. A section on what benefits you offer employees is a good starting point. 

Another helpful tip: Include a FAQ (Frequently Asked Questions) link on your job ads that go to a page on your website to answer common questions. That will reduce inquiries to your HR team from potential candidates.  

2. Automatically Screen Resumes

Did you know that you can buy screening software that will help you sift through hundreds of resumes? This software will ensure the resumes include the relevant qualifications and experience you’ve added in the job spec. 

That significantly reduces the time your team spends reading resumes. It will automatically remove any that don’t meet the minimum requirements for the job role. 

3. Use Online Assessments

Online assessments are a fantastic way to filter through applicants’ aptitude. They will be helpful if you frequently get hundreds of applications for a single role.

Online assessments can include specialist industry knowledge, IT skills, or reading and writing skills.

Consider the basic skill sets you need for each role. Think about whether you can introduce an online assessment to help you narrow down the applications you take through to the interview stage.

4. Try Phone Or Zoom Interviews

Face-to-face interviews are costly and aren’t always necessary. Instead, use a two-phase interview approach where the first assessment is either by phone or video call (e.g., Zoom).

You can conduct these interviews quickly, back to back. They cut down on travel expenses (for you or the candidate) and the costs of hiring an interview room. 

These first-phase interviews also don’t require a more resource-heavy panel interview that takes time to prepare and schedule.  

5. Hire Outside Support

When hiring employees, small businesses often find the recruitment process time-consuming and inefficient. It takes senior team members away from their day job for resume reading or interviews.

If that sounds familiar, why not opt to hire outside help.

Professional recruitment agencies will give you the hiring efficiency you need without expanding your HR department. It’s a flexible option for many small and medium-sized businesses.

Does Your Hiring Process Need To Improve?

Don’t allow your hiring process to become painfully inefficient. A sound hiring system to find employees will save you time and money and help you find the best candidate for any job.

For more hiring tips, head to our business section now. 

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